| Topic | Description | Date | Presenter | Status |
| Preparing for the next academic year 23/24 | 1. Setting up programmes, placement headers, Programme Placements and Mapping 2. Changing system academic year to 23/24 3. Setting up Offer list with Count of Offers Made for 23/24 with Offer Request Status 4. Setting up list which shows the Offer Made in last 3 years i.e. 20/21, 21/22 and 22/23 5. Preparing letters/emails and setting offer request status. 6. Monitoring offers you get each week after you have sent the email to schools | January 11th at 10am UK time | Mayuri | Completed |
| Reviewing Templates for The Next Academic Year | Checking existing templates and making required changes for the next academic year | January 31st at 10am UK time | Roma | Completed |
| Placing Students and running Health Checks | 1. Managing programme placements and assigning required placements 2. Matching Students to Offers 3. Placing Students using Various methods 4. Features to help identify the order in which students may need to be placed 5. Running Health check on Prog placements with Mapping and checking required placement | February 1st at 10am UK time | Mayuri | Completed |
| Setting Up Comments and Viewing Previous Form Answers functionalities in Pro Form | 1. Configuring Nested Comments functionality for questions inside a template 2. Configuring different ways to show Previous Answers of a particular question | Feb 28th at 10am UK time | Roma | Completed |
| Communications – Sending Emails | 1. Filtering the Placement records 2. Adding a new letter/email template 3. Setting up email/letter template with placement details 4. Sending Emails 5. Filtering the letter/email templates on Template tags 6. Copying and deleting the letter/email templates 7. Making letter/email templates Inactive 8. Recording Mailing and Communications | March 1st at 10am UK time | Mayuri | Completed |
| Setting Up Permissions for Templates | Managing the Template Completion Phases and setting permissions for templates | March 15th at 10am UK time | Roma | Completed |
| Supervisor Allocation | 1. Assigning Link Tutors to the Placements 2. Allocating hours to the Link Tutors | April 5th at 10am UK time | Mayuri | Completed |
| Scheduling Form for Mentor and Tutors in Pro | Scheduling Mentor Training Form and Supervision Allocation forms in Pro | April 19th at 10am UK time | Roma | Completed |
| Tracking Students Assessment Results and running Health Checks | 1. Setting up Headings, Assessment Grades Result set in Abyasa. 2. Setting up Programme Assessment Points and Student Assessment Points 3. Entering the Assessment grades, copying the grades from excel 4. Setting up list in Students screen showing the Students Final Assessment grades 5. Running Health check for assessment mapping in SP1 and Pro | May 3rd at 10am UK time | Mayuri & Roma | Completed |
| Adding or Updating the Coverage Reference for Evidence Collection Functionality | Adding or updating the Standards Coverage Reference and linking questions to the references. | May 17th at 10am UK time | Roma | |
| Managing Training | 1. Setting up an event (Adding event, selecting event type, Dates of an event and number of sessions) 2. Adding Participants to an event (Adding participants from Events, Students, Teachers, School and Staff screen) 3. Updating Attendance to the Participants 4. Additional: Removing Participants, Making Participants as Can Not Attend, will not attend 4. Event Reports 5. Awarding Mentor Training Qualifications 6. Viewing Mentor Training status from Teachers screen | June 7th at 10am UK time | Mayuri | |
| Creating Review Groups for The Next Academic Year And Attaching Templates and Trainees | Adding Review Groups, attaching templates and scheduling comments to the Review Group. Attaching a single or cohort of students to the Review Group | June 21st at 10am UK time | Roma | |
| Reports in SP1 and Pro | 1.Information from Pro can be seen in SP1 and vice versa (such as Personal Details page, Placement Details page, assessments, excel reports and NQT). 2. Reference Reports from Pro | July 5th at 10am UK time | Mayuri & Roma | |
| Using the Support Plan Functionality | 1. Configuring and Linking Support Plan Templates 2. Initiating Support Plan | July 19th at 10am UK time | Roma | |
| Importing student details into the Abyasa SP1 | 1. Preparing excel sheet with student details to import into the database 2. Optional – Matching with existing records 3. Initialising the data for the import 4. Matching fields – Student address, email address and contact details and personal information 5. Saving the students records. | August 2nd at 10am UK time | Mayuri | |
| Students Self-placing for Placements | Configuring and managing the self-placing process | Aug 9th at 10am UK time | Roma | |
| School Direct | 1.Adding a Lead school and its members schools (School Group) 2.Adding offers to lead school (before students are recruited) 3.Allocating students to their School Direct group, Base school and Placement Header | September 6th at 10am UK time | Mayuri | |
| Changes in the new version of Abyasa Pro and SP1 | Showcasing the new features for the new version | TBA | Mayuri & Roma | |
| How do we Manage Payments | 1. Setup Payment amount in Placement Header screen 2.Generating the Payment Report and sending emails/letter 3.View/Edit/Print the payments overview | October 4th at 10am UK time | Mayuri | |
| Pro Invitations and Alternative Method of Attaching Trainees to Participants | Attaching student to their participants using different methods | October 18th at 10am UK time | Roma | |
| Managing Out of Sync Students in SP1 and Pro | 1.Setting up Resit/Out of Sync Placement Headers 2.Placing Resit/Returning Students on SP1 3.Creating Fresh Attempt for Assessment Form 4.Entering Assessment grades for the Resit students | November 8th at 10am UK time | Mayuri & Roma | |
| Recording and Reporting ECT data from SP1 & Pro | 1. Students entering ECT data on Abyasa Pro 2. Reporting and extracting the ECT data from SP1. | December 6th at 10am UK time | Mayuri & Roma |
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